Dealer Garage includes 50 dealership forms for Ontario, covering pre-sale, at-sale, financed deals, add-ons, wholesale, post-sale, service, internal records and customer letters, plus a UCDA-style bill of sale template and PPSA lien registration and discharge forms. They are filled in from the deal, customer and vehicle records. Templates are not legal advice; confirm requirements with your regulator.
What is included for Ontario
The Ontario set has 50 forms. They include:
- Test drive agreement
- Credit application and credit check authorization
- Bill of sale
- Odometer disclosure statement
- As-is disclosure statement
- Vehicle delivery receipt
- We Owe / You Owe
- Deposit receipt
- Trade-in appraisal and payoff authorization
- Deal jacket checklist
- Retail instalment contract, promissory note and security agreement
- Extended warranty, GAP and protection product forms
- Wholesale bill of sale and dealer purchase record
- Consignment agreement
- Repair order, inspection report and cost sheets
- Customer letters (thank-you, service reminder, vehicle ready)
- A UCDA-style bill of sale template
- PPSA lien registration and discharge forms
Canadian privacy (PIPEDA) and CASL marketing consent forms are included.
Who regulates dealers in Ontario
OMVIC (Ontario Motor Vehicle Industry Council) licenses and regulates dealers under the Motor Vehicle Dealers Act, 2002. The Used Car Dealers Association of Ontario (UCDA) publishes a widely used standard bill of sale.
Rules change, so confirm current requirements directly with the regulator before relying on any template.
Sales tax
Ontario uses a single harmonized sales tax (HST) that combines the federal and provincial portions, so one tax line is typical.
In Dealer Garage you name each tax and enter its rate under Deal and Taxation in Settings; the deal builder applies them after the trade-in allowance. Confirm the rates and how trade-ins are treated with your accountant or tax authority.
How it works in practice
- Choose your region in Settings so the right form set is used.
- Create the vehicle, customer and deal.
- Pick a form and Dealer Garage fills in the details it already has.
- Print, sign and file a copy with the deal. See the deal jacket checklist.
For an Ontario sale
- Create the deal and set the HST line.
- Generate the UCDA-style bill of sale.
- Add odometer and as-is statements as required.
- If financed, add the contract, security agreement and PPSA registration forms.
- File the jacket and the register entry.
Questions people ask
Are these forms free?
Most forms are in the free plan. Generating the bill of sale from a deal and the garage register need the Basic plan ($99 once).
Does Dealer Garage file anything with a regulator?
No. It prepares documents for you to complete and submit as required.
Where can I see the other regions?
Dealer Garage provides templates to fill and print. It is not legal advice and does not file anything with a regulator.
Try Dealer Garage
Dealer Garage is installable dealer management software for independent used-car dealers in the US and Canada: inventory, leads, deals, dealer paperwork, Facebook Marketplace posting and email campaigns, with records stored on the dealership's own computer..