In Dealer Garage, open a deal and generate the bill of sale as a PDF. Buyer, vehicle, price, taxes, fees and total come from the deal. There is a template for each Canadian province and territory and for the United States, including an Ontario UCDA-style bill of sale. Bill of sale generation is part of the Basic plan.
What goes on it
- Seller (the dealership) and buyer details.
- Vehicle: year, make, model, VIN, mileage and stock number.
- The price, itemised fees and warranties, trade-in, taxes, deposit and balance.
- Signature lines for buyer and dealer.
Region templates
Choose your region in Settings and Dealer Garage uses that region's form set. Ontario has a UCDA bill of sale template, and Alberta, British Columbia and Quebec have their own disclosure or registration forms alongside it. See dealer paperwork by region.
The usual flow
- Create the deal and enter the figures.
- Generate the bill of sale PDF.
- Print it, have the buyer sign, and file a copy.
Check what your region requires
A bill of sale has to satisfy your local rules, which can specify content and a prescribed form. Dealer Garage supplies templates; you are responsible for confirming they meet current requirements. See what goes on a bill of sale.
Before you print
- Check the buyer's name and address match their ID.
- Confirm the VIN and odometer against the car.
- Make sure the taxes and fees on the deal match what you told the buyer.
After they sign
Give the buyer a copy, file the signed original with the deal, and scan it into the document drive if you keep digital copies. Use the deal jacket checklist to make sure nothing is missing.
Questions people ask
Is the bill of sale free?
Generating it from a deal is in Basic ($99 once). The wider form set is available in the free plan.
Can I edit it before printing?
Change the deal details and generate again. The PDF is built from the deal.
Not legal advice. Confirm requirements with your regulator or a qualified adviser.
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Dealer Garage is installable dealer management software for independent used-car dealers in the US and Canada: inventory, leads, deals, dealer paperwork, Facebook Marketplace posting and email campaigns, with records stored on the dealership's own computer..